Administrative Assistant

Administrative Assistant

Job Summary of Administrative Assistant:

Responsible for providing comprehensive administrative support to one or more senior executives. This role includes managing calendars, coordinating meetings, arranging travel logistics, processing expense reports, and handling a variety of confidential tasks and projects with professionalism and efficiency.

Job Duties and Responsibilities of Administrative Assistant:

• Manage daily schedules, including calendar coordination, meeting planning, and appointment setting.
• Provide administrative support including answering calls, organizing emails, and maintaining departmental files.
• Coordinate domestic and international travel, prepare itineraries, and manage travel logistics.
• Prepare, process, and track expense reports in a timely manner.
• Order and maintain office supplies and ensure office equipment is functioning properly.
• Support meeting logistics, including scheduling rooms, preparing materials, and coordinating resources.
• Manage confidential documents and handle information with discretion and sensitivity.
• Assist with departmental projects and other duties as required.

Qualifications and Experience of Administrative Assistant:

• Strong verbal and written communication skills, with the ability to work across all levels of the organization.
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Proven ability to manage multiple projects and meet tight deadlines.
• Demonstrated ability to exercise discretion and maintain confidentiality.
• Experience in customer service or fast-paced administrative environments preferred.

Benefits of Administrative Assistant:

• Medical, dental, and vision insurance
• 401(k) plan with company match
• Paid time off and holidays
• Employee assistance programs
• Professional development opportunities
• Employee discounts on Gap brands

About Company:

Gap is a global leader in retail apparel, committed to delivering exceptional customer experiences through innovation, inclusivity, and sustainability. With a rich history and a strong presence across multiple markets, Gap empowers its employees to thrive in a collaborative and fast-paced environment. This role is based in one of our key office locations and supports our executive leadership team.